Privacy Policy & Terms of Service

Last Updated: December 21, 2025

Welcome to GatherWith, a mobile application owned and operated by GATHERWITH LLC, ITS CREATORS, AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS (COLLECTIVELY, "GATHERWITH PARTIES"). We value your privacy and are dedicated to protecting your personal data. This Privacy Policy outlines how GatherWith Parties collects, uses, and safeguards your information when you use our mobile application.Information We CollectPersonal InformationWe collect the following types of personal information:• Identity Data: Name, date of birth, gender• Contact Data: Email address and phone number (phone number is collected if you apply for Verified Host status or participate in premium gatherings for payment processing and identity verification purposes)• Location Data: Current location or user-generated location• Authentication Data: Credentials used for account access• Device Data: Information about the device you use to access the app• Self-Reported Data: Interests, hobbies, and occupation, if you choose to provide them• Financial Information: We do not directly collect or store your full credit card information, however when you make a payment or set up payouts, your payment details (such as credit card number or bank account information) are provided directly to our third-party payment processor, Stripe. We may receive and store non-sensitive information from Stripe, such as a "token," the last four digits of your card, and the card's expiration date, to facilitate transactions.How We Collect InformationWe collect your information through various methods:• Directly from you: When you create an account and interact with the app• Through automated technologies: As you use the app, certain information is collected automatically• From third-party services: Such as Google Places/Geocoding/Maps API, Firebase, and Stripe• Through device location services: If you opt-in and grant permissionHow We Use Your InformationWe use your personal information to:• Account Management: Create and manage your user account• Service Delivery: Provide our core services, including matching users for gatherings• Notifications: Send essential notifications about gatherings and app updates• Service Improvement: Enhance the functionality and user experience of our services• Security: Maintain the security and integrity of our platform• Legal Compliance: Fulfill our legal obligations• To Process Transactions: To facilitate payments for paid premiumGatherings, process payouts to Hosts, manage fees, and prevent fraudulent transactions.Data Storage and SecurityYour data is stored securely using Firebase, Google's cloud-based platform. GatherWith LLC and GatherWith Parties implements appropriate security measures to protect your personal information, including:• Encryption of sensitive data• Secure authentication processes• Regular security audits• Limited access to personal information by authorized personnel onlyData Security LimitationsWhile GatherWith Parties implement reasonable security measures, you acknowledge that:• No system is completely secure from cyber attacks or data breaches• Third-party services (Firebase, Google, Stripe) operate under their own security standards• GatherWith Parties are not liable for breaches caused by third-party services• You should not share sensitive personal information through the App• GatherWith Parties' liability for data breaches is limited to the maximum extent permitted by lawInformation SharingGatherWith Parties does not sell your personal information. We share your information only under specific circumstances:• With other users: As necessary for the functioning of the app (e.g., sharing gathering details among attendees)• With service providers: Third parties who assist us in operating our services• When required by law: To comply with legal obligations or respond to lawful requests• With your explicit consent• With Payment Processors: We share necessary transaction information with our third-party payment processor, Stripe, to facilitate payments, prevent fraud, and resolve disputes. Your payment data is provided directly to Stripe and is subject to Stripe's Privacy Policy.Third-Party ServicesOur app integrates with and uses:• Firebase: For data storage and authentication• Google Places, Geocoding, Maps API: For location-based services• Device location services: (Optional, based on your consent)• Stripe: For processing all payments and payouts for paid Gatherings. By using the paid features of our App, you are subject to the Stripe Services Agreement and Stripe Privacy Policy.These third-party services operate under their own privacy policies and terms of service. We encourage you to review them.Your Rights and ChoicesYou have specific rights regarding your personal information:• Access: Request access to the personal information we hold about you• Correction: Request correction of inaccurate or incomplete information• Deletion: Request the deletion of your personal data• Opt-out: Opt out of location services at any time• Permissions: Control app permissions through your device settingsAccount DeletionYou can delete your GatherWith account at any time using the in-app feature. Upon deletion:• Your personal information will be permanently removed• Your gathering history will be anonymized• Your data will be deleted from our servers within 30 daysChanges to This PolicyGatherWith Parties may update this Privacy Policy periodically. We will notify you of any significant changes by:• Posting the new policy within the app• Updating the "Last updated" date at the top of this policy• Sending you a notification within the app or via email when major changes are implementedData Protection LawsGatherWith Parties is committed to complying with applicable data protection laws, including:• The General Data Protection Regulation (GDPR)• The California Consumer Privacy Act (CCPA)• Other relevant state and federal privacy lawsCalifornia Privacy RightsCalifornia residents have additional rights under the CCPA, including the right to:• Know what personal information is collected about them• Know if personal information is shared and with whom• Access their personal information• Request the deletion of their personal informationUS-Only Service & Age VerificationGatherWith is available exclusively to users in the United States and requires all users to be at least 18 years of age. By using our service, you confirm that:• You are at least 18 years old• You are a resident of the United States• You have the legal capacity to enter into these termsEnhanced Data Rights (GDPR/CCPA Compliance)As a user of GatherWith, you have the following enhanced data rights:• Right to Know: Request detailed information about what personal data we collect, use, and share• Right to Access: Download a complete copy of your personal data in a machine-readable format• Right to Delete: Request complete deletion of your account and all associated data• Right to Correct: Request correction of inaccurate personal information• Right to Opt-Out: Opt out of any data processing activities (note: this may limit app functionality)• Right to Non-Discrimination: Exercise your privacy rights without penalty or discriminationData PortabilityYou can request a complete export of your data at any time through the app settings. This export includes:• Your profile information and preferences• All gatherings you've hosted or attended• Your message history and chat data• Photos and media you've uploaded• App settings and preferencesThe exported data is provided in JSON format and can be used to transfer your information to other services.Enhanced Account Deletion ProcessWhen you request account deletion, GatherWith Parties will:• Offer to export your data before deletion• Permanently delete your profile and personal information within 30 days• Anonymize your hosted gatherings (preserve gathering data but remove personal identifiers)• Delete all your messages and chat history• Remove all photos and media from our servers• Delete your authentication credentials• Provide confirmation of successful deletionData Retention PolicyGatherWith Parties retains personal data only as long as necessary for the purposes outlined in this policy:• Active accounts: Data retained while account is active• Inactive accounts: Data deleted after 2 years of inactivity• Deleted accounts: All personal data deleted within 30 days• Legal requirements: Some data may be retained longer if required by law• Anonymized data: Non-personal analytics data may be retained indefinitelyContact UsIf you have any questions about this Privacy Policy or our privacy practices, please contact GatherWith Parties at:Email: [email protected]Address: 2520 Venture Oaks Way Suite 120Sacramento, CA 95833For data privacy requests (access, deletion, correction), please email us with "Privacy Request" in the subject line.Legal RightsNothing in this Privacy Policy is intended to limit or restrict your legal rights under applicable laws.Terms and Conditions for GatherWith1. Acceptance of TermsBy downloading, installing, accessing, or using the GatherWith application ("App"), which is owned and operated by GatherWith LLC, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions ("Terms") with GatherWith LLC. If you do not agree with any part of these Terms, you do not have permission to access or use the App. GATHERWITH LLC, ITS CREATORS, AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS ARE COLLECTIVELY TITLED "GATHERWITH PARTIES".2. User EligibilityAge Requirement: You must be at least 18 years old to use GatherWith. By creating an account, you represent and warrant that:• You are at least 18 years of age• You have the legal capacity to enter into binding agreements• You are not prohibited from using the service under applicable law• All information you provide regarding your age is accurate and truthfulAge Verification: GatherWith Parties reserve the right to request additional age verification at any time. Failure to provide adequate verification may result in immediate account termination.Minor Protection: If GatherWith Parties discover that a user is under 18, the account will be immediately terminated and all data deleted in accordance with applicable laws.Accuracy of Information: You agree to provide accurate, truthful, and complete information when creating and maintaining your account.Account Security: You are solely responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account.3. User Conduct3.a. Prohibited Behaviors Users shall not engage in any of the following activities:• Harassment, bullying, intimidation, or threats against other users.• Hostile behavior, hate speech, or discriminatory remarks.• Sending unsolicited messages, spam, or engaging in phishing.• Creating fake or misleading profiles, or impersonating other individuals.• Any form of sexual harassment or inappropriate sexual behavior.• Uploading or sharing content that is illegal, harmful, or violates the rights of others.3.b. Content Restrictions Users must refrain from posting or sharing:• Profanity, offensive language, or unlawful references.• Misleading, fraudulent, or defamatory information.• Inappropriate, explicit, or sexually suggestive images or content.• Content that infringes upon the intellectual property rights or privacy of others.• Commercial solicitations or advertisements without express authorization from GatherWith Parties.4. Gathering Guidelines4.a. Host Responsibilities• Venue Reservation: Hosts are strongly encouraged to have an active reservation at an established venue before posting a gathering.• Reservation Fees: Any reservation deposits, holding fees, or cancellation charges imposed by the venue are the sole financial responsibility of the Host.• Accuracy of Details: Gathering details, including time, location, and description, must be accurate and truthful.• Communication: Hosts should promptly communicate any changes or cancellations to attendees.• Compliance: Hosts must comply with all venue policies and applicable local laws during gatherings.4.b. Payments, Fees, and Personal Expensesi. General. The GatherWith App allows users ("Hosts") to create and host gatherings ("Gatherings") and other users ("Attendees") to join them. Gatherings may be free, or Hosts may charge a one-time fee ("Gathering Fee").ii. Explicit Distinction: Gathering Fees vs. Personal ExpensesIt must be explicitly clear that a Gathering Fee (the "ticket price" to attend, set by the Host) is ENTIRELY SEPARATE from the cost of any personal expenses you incur at the venue, such as your meal, food, or drinks.The Gathering Fee (whether $0 or a set price) DOES NOT include the cost of your meal, food, drinks, or other venue charges.You, the Attendee, are solely responsible for paying your own bill for any and all food, drinks, or other personal expenses you consume or incur at the Gathering. You explicitly agree that:• All payment arrangements for these personal expenses (the restaurant bill, splitting costs, etc.) are solely the responsibility of the participating users.• GatherWith Parties is not responsible for, and disclaims all liability for, any payment disputes or financial disagreements between users regarding these personal venue costs.iii. Paid Gatherings & Payment Processing. For Gatherings that require a Gathering Fee, the following terms apply:• Payment Processor: GatherWith LLC uses a third-party payment processor, Stripe, Inc. ("Stripe"), to process all payments and payouts. By using these features, you agree to be bound by the Stripe Services Agreement and other applicable Stripe terms.• Attendee Payments: When an Attendee books a paid Gathering, they agree to pay the full listed Gathering Fee. You authorize GatherWith and Stripe to charge your designated payment method (e.g., credit card).• Host Payouts and Service Fees: All Gathering Fees collected from Attendees are subject to two deductions before being paid out to the Host:1. GatherWith Service Fee: A fee (the "Service Fee") of fifteen percent (15%) is deducted.2. Stripe Processing Fee: A separate processing fee ("Processing Fee") is charged by Stripe.• Payouts: The Host's final payout ("Payout") will be the Gathering Fee minus the Service Fee minus the Processing Fee. Payouts are remitted to the Host's connected Stripe account.iv. Refunds and Cancellations (for Gathering Fees).• Host Cancellations: If a Host cancels a paid Gathering, all Attendees will receive a full refund of the Gathering Fee.• Attendee Cancellations: All Gathering Fees paid by Attendees are non-refundable unless otherwise required by law.• Platform Authority: GatherWith reserves the right, at its sole discretion, to cancel any Gathering and dispense refunds to Attendees if we believe a violation of Terms has occurred or for safety reasons, regardless of the Host’s preference.• Disputes: All disputes regarding Gathering Fees or Payouts must be handled in accordance with the terms of our payment processor, Stripe.v. Taxes. Hosts are solely responsible for determining, collecting, and remitting all applicable taxes on their earnings from Gathering Fees.vi. Financial Data Risk. You acknowledge that your payment information (e.g., credit card) is provided directly to Stripe. GatherWith LLC does not store your full financial account information on its servers. You assume all risks associated with using a third-party payment processor.

4.c. Attendance and Cancellation• Right to Cancel: Users have the right to cancel their attendance at any time.• Confirmed Attendees Only: Only users with a confirmed booking for the Gathering may attend. Guests, "plus-ones," or unregistered individuals are strictly prohibited from attending Gatherings.• Notice Encouraged: Users are encouraged to provide reasonable notice of cancellation to other participants.• No Obligation: There is no obligation to attend any gathering.• Prompt Communication: Users should promptly communicate any changes in their plans.4.d. Venue and Third-Party LiabilityGATHERWITH PARTIES ARE NOT AFFILIATED WITH, ENDORSED BY, OR RESPONSIBLE FOR ANY VENUES, RESTAURANTS, OR ESTABLISHMENTS WHERE GATHERINGS TAKE PLACE. YOU ACKNOWLEDGE THAT:• Venues operate independently and have their own policies, rules, and safety measures• GatherWith Parties do not inspect, verify, or guarantee the safety of any venues• Venue incidents, accidents, or disputes are solely between you and the venue• GatherWith Parties are not liable for venue-related food safety, accessibility, or other issues• You should verify venue policies, accessibility, and safety measures independently5. Disclaimer of Liability and Safety5.a. Personal Responsibility• User Discretion: Users are solely responsible for their own safety, actions, and judgment when attending gatherings and interacting with other users.• Caution and Good Judgment: Users should exercise caution and good judgment when meeting others through the App.• Safety Practices: Users are strongly advised to meet in public places, inform a trusted person of their plans, and follow basic safety practices.• Reporting Concerns: Users should report any suspicious, concerning, or harmful behavior encountered through the App or at gatherings.5.b. No Criminal Background or Identity Verification ChecksYOU UNDERSTAND THAT GATHERWITH PARTIES DOES NOT CONDUCT CRIMINAL BACKGROUND OR IDENTITY VERIFICATION CHECKS ON ITS USERS OR OTHERWISE INQUIRE INTO THE BACKGROUND OF ITS USERS. GATHERWITH PARTIES MAKES NO REPRESENTATIONS OR WARRANTIES AS TO THE CONDUCT, IDENTITY, HEALTH, PHYSICAL CONDITION, INTENTIONS, LEGITIMACY, OR VERACITY OF USERS. You are solely responsible for your interactions with other users. Always use your best judgment and take appropriate safety precautions when communicating with or meeting new people. Communications received through the Service, including automatic notifications sent by GatherWith, may result from users engaging with the Service for improper purposes, including fraud, abuse, harassment, or other such improper behavior. Though GatherWith strives to encourage a respectful user experience, it is not responsible for the conduct of any user on or off the Service. You agree to use caution in all interactions with other users, particularly if you decide to communicate off the Service or meet in person.5.c. Platform-Specific RisksYOU ACKNOWLEDGE AND AGREE THAT GATHERWITH IS A SOCIAL PLATFORM THAT FACILITATES MEETINGS BETWEEN STRANGERS. BY USING THIS SERVICE, YOU EXPRESSLY UNDERSTAND AND ACCEPT THE FOLLOWING RISKS:• Physical harm, assault, harassment, or other criminal acts by other users• Financial fraud, scams, or theft during or after gatherings• Identity theft or impersonation by malicious users• Venue-related incidents, accidents, or disputes• Food allergies, dietary restrictions, or health issues during gatherings• Transportation accidents or incidents traveling to/from gatherings• Property damage or loss during gatherings• Emotional distress, defamation, or reputational harm• Any other risks inherent in meeting strangers in personYOU VOLUNTARILY ASSUME ALL SUCH RISKS AND AGREE THAT GATHERWITH PARTIES SHALL NOT BE LIABLE FOR ANY SUCH INCIDENTS, REGARDLESS OF WHETHER SUCH INCIDENTS COULD HAVE BEEN FORESEEN OR PREVENTED.5.d. Limitation of LiabilityTO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, GATHERWITH LLC, ITS CREATORS, AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS (COLLECTIVELY, "GATHERWITH PARTIES") ARE NOT LIABLE FOR, AND EXPRESSLY DISCLAIM ALL RESPONSIBILITY FOR:• Any harm, injury, damages, losses, or costs (including, but not limited to, personal injury, property damage, or death) resulting from your use of the App or participation in any gathering.• Any incidents, accidents, or financial disputes occurring during or as a result of in-person gatherings arranged through the App.• Any disputes or disagreements between users.• The content posted by users on the App.• The actions, inactions, or omissions of third parties, including but not limited to, other users or venue operators.• Any loss of data, financial losses, or business interruptions.• Any indirect, consequential, incidental, special, punitive, or exemplary damages, including, without limitation, loss of profits, goodwill, use, or other intangible losses, whether incurred directly or indirectly, regardless of the cause of action (including tort, contract, strict liability, or otherwise), even if GatherWith Parties have been advised of the possibility of such damages.• Any conduct or content of any users or third parties on or through any of our affiliates' services or in connection with the Services.• Any unauthorized access, use, or alteration of your content.TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL GATHERWITH PARTIES' AGGREGATE LIABILITY TO YOU FOR ALL CLAIMS RELATING TO THE SERVICES EXCEED THE GREATER OF (A) $250 USD OR (B) THE AMOUNT PAID, IF ANY, BY YOU TO GATHERWITH FOR THE SERVICES DURING THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THAT YOU FIRST FILE A LAWSUIT, ARBITRATION OR ANY OTHER LEGAL PROCEEDING AGAINST GATHERWITH, WHETHER STATUTORY, IN LAW OR IN EQUITY, IN ANY TRIBUNAL.BY USING THE APP, YOU EXPRESSLY AGREE TO ASSUME ALL RISKS ASSOCIATED WITH USING THE APP AND PARTICIPATING IN GATHERINGS, AND YOU WAIVE ANY CLAIMS AGAINST THE GATHERWITH PARTIES ARISING FROM SUCH RISKS.5.e. User IndemnificationYOU AGREE TO INDEMNIFY, DEFEND, AND HOLD HARMLESS GATHERWITH PARTIES FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, DAMAGES, LOSSES, COSTS, EXPENSES, AND LIABILITIES (INCLUDING REASONABLE ATTORNEYS' FEES) ARISING OUT OF OR RELATING TO:• Your use of the App or participation in gatherings• Your violation of these Terms or any applicable law• Your violation of any third-party rights• Any content you post or share through the App• Any harm you cause to other users or third parties• Any false or misleading information you provide• Any negligent or intentional misconduct on your partThis indemnification obligation shall survive termination of your account and these Terms.6. Privacy and DataPrivacy Policy: Your user data is handled in accordance with our Privacy Policy, which is incorporated into these Terms by reference.Content Ownership and License: Users retain ownership of the content they create and submit to the App but grant GatherWith Parties a worldwide, perpetual, irrevocable, royalty-free, sublicensable, transferable right and license to use, host, store, reproduce, modify, publish, publicly display, publicly perform, distribute, and create derivative works of, your content and to commercialize and exploit the copyright, trademark, publicity, and database rights you have in your content for the purpose of operating, improving, promoting, and protecting the App. This license permits your content to remain on the App even after you cease to be a user or your account is terminated.Monitoring: GatherWith Parties may monitor user content and communications within the App for compliance with these Terms and our Privacy Policy.7. Intellectual PropertyApp Ownership: The App, its original content, features, and functionality are and will remain the exclusive property of GatherWith Parties and its licensors.Restrictions: Users may not copy, modify, distribute, sell, or lease any part of our App content without prior written permission from GatherWith Parties.User Content Rights: Users retain all rights to their own content submitted to the App, subject to the license granted in Section 6.b.8. Account Termination8.a. User-Initiated TerminationUsers may delete their account at any time through the App's account settings. Upon account deletion, personal information will be removed in accordance with our Privacy Policy.8.b. GatherWith-Initiated TerminationGatherWith Parties reserves the right to suspend or terminate user accounts immediately, without prior notice or liability, for any reason whatsoever, including but not limited to:• Violation of these Terms.• Suspicious or fraudulent activity.• Harmful behavior toward other users or the App.• Extended periods of inactivity.• Any other reason deemed necessary by GatherWith Parties to protect its users or the integrity of the App.9. Changes to TermsGatherWith Parties reserves the right to modify or replace these Terms at any time. We will notify users of significant changes by:• Posting the updated Terms within the App.• Updating the "Last updated" date at the top of these Terms.• Sending a notification to users when major changes are made.Your continued use of the App after any such changes constitutes your acceptance of the modified Terms.10. Dispute Resolution10.a. Informal ResolutionBefore making any claim, you and GatherWith Parties agree to try to resolve any disputes through good faith discussions. We use the term "claim" in this Section 10 to mean any dispute, claim or controversy arising out of or relating to your use of our Platform or this Agreement, including your participation in GatherWith events. You or GatherWith Parties may initiate this process by sending written notice according to Section 12.2 describing the dispute and your proposed resolution. In the event that we cannot resolve the issue within 60 business days following receipt of the initial notice, you or GatherWith Parties may bring a claim in accordance with this Section 10.10.b. Binding ArbitrationIf a dispute cannot be resolved through negotiation, it shall be subject to binding arbitration in accordance with the rules of the American Arbitration Association (AAA). The arbitration shall take place in San Diego, California, U.S.A. The Federal Arbitration Act will govern the interpretation and enforcement of these arbitration provisions. In arbitration, certain rights that you or we would have in court may not be available, such as discovery or appeal. You and GatherWith Parties are each expressly waiving any right to trial by judge or jury in a court of law. This agreement to arbitrate shall apply regardless of whether the claim arises during or after any termination of this Agreement or your relationship with GatherWith Parties.10.c. Class Action WaiverYou and GatherWith LLC and GatherWith Parties agree that any dispute resolution proceedings will be conducted only on an individual basis and not in a class, consolidated, or representative action. You are expressly waiving any right to participate in class actions, class arbitrations, private attorney general actions, and consolidation with other arbitrations.10.d. Arbitration Opt OutYou may decline to resolve disputes through arbitration by emailing us at [email protected] within 30 days of the date you first agree to this Agreement. Your email must include your full name, residential address, the email address registered to your GatherWith account, and a clear statement that you want to opt out of arbitration. If you opt out according to this process, then Section 10.b of this Agreement does not apply to you.11. Governing LawThese Terms shall be governed by and construed in accordance with the laws of the State of California, U.S.A., without regard to its conflict of law provisions.12. Contact InformationFor any questions about these Terms, please contact GatherWith Parties at:Email: [email protected]Address: 2520 Venture Oaks Way Suite 120Sacramento, CA 9583312.a. NoticesExcept as otherwise stated in this Agreement or as expressly required by law, any notice to us shall be given by certified postal mail to GatherWith LLC, 2520 Venture Oaks Way Suite 120, Sacramento, CA 95833, or by email to [email protected]. Any notice to you shall be given to the most current email address in your account.13. SeverabilityIf any provision of these Terms is found to be unenforceable or invalid by a court of competent jurisdiction, the remaining provisions will remain in full force and effect.By using GatherWith, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.